It's not possible to edit a quick part's content - you can only replace it with a new one.Ĭomprehensive tutorial: Outlook Quick Parts and AutoText.If you have multiple pieces in the gallery, it might be a problem to locate the one you need. To export to another PC, paste it to the Templates folder on another computer.Īdvantages: very simple and straightforward
To back up your quick parts, copy this file to a save location. Quick Parts are located in the in the NormalEmail.dotm file, which is stored here:Ĭ:\Users\%username%\AppData\Roaming\Microsoft\Templates\ In Outlook 2016 and later versions, when you start typing the name, a suggestion will pop up, and you can simply press the Enter key to inject the whole text. Or, you can type the quick part name in a message (not necessarily the whole name, just a unique part of it) and press F3. To put a quick part into an email, choose the needed one from the gallery. To create a new item, type your text in a message, select it and click Insert tab > Quick Parts > Save Selections to Quick Part Gallery. In all other respects, Quick Parts and AutoText are essentially the same. The only difference between them is that the items reside in different galleries. In recent versions, both types are available. Quick Parts is the modern replacement of AutoText in Outlook 2003 and earlier. oft templates are meant to constitute an entire message, quick parts are kind of smaller building blocks. Aside from text, they can also include graphics, tables, and custom formatting. Quick Parts are reusable snippets of content that can be quickly added to an email message, appointment, contact, meeting request, and task. To have the template inserted in an email, just click its name on the pane. Or you can type and format text in the message window, and then copy/paste - all the formatting will be preserved. To make your own one, click on the + Template button and enter the template's title and body in the corresponding boxes. The My Templates pane will show up with a few default samples ready to use. In the bottom right corner of the New Message window, click the ellipsis button (…), and then click My Templates. To make use of it, this is what you need to do: Like many other useful features, this one is hidden from immediate view. However, the options here are not so extensive - a template can contain small images and basic formatting, but it's not possible to preset email fields or attach files. oft files in the desktop version, these do not require a ton of menu clicks to open.
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How to make email templates with attachments.How to create and use Outlook email templates.Your message templates can contain attachments, graphics, and formatting such as fonts, background colors, etc.ĭrawbacks: bothersome to use - to open a template, you need to dig quite deep into the menus.The address fields (To, Cc and Bcc), Subject line, and even the sending account can be predefined.This should not be changed, otherwise you won't be able to open your template from within Outlook.Ĭ:\Users\UserName\AppData\Roaming\Microsoft\Templates The message goes out, but the template remains, ready for the next use.īy default, all Outlook templates are saved to the below folder. And then, instead of composing an email from scratch, you start with a template, customize it if needed, and hit Send. If you often send the same or very similar messages to different people, you can save one of such messages as a template by clicking File > Save as > Outlook Template (*.oft). Get this pack of 350+ attractive logo templates for just $49.Email templates in Outlook are like document templates in Word or worksheet templates in Excel. LogoSmartz Mega Library Pack consists of 7 logo template libraries, for Health & Beauty, Sports,Food & Beverages, Nature & Animals, Accounting & Finance, Computers and Real Estate. The Stationery design output will have a watermarkįor a non-watermarked design output, please buy the product. Web Connection for activation and browser (IE / NS)
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